How to Conduct Business


The IRS requires COM to have a completed W-9 form on file before any orders will be placed or payments can be made to a vendor. Failure to furnish your tax ID number may result in the imposition of a penalty per Section 6676 of the Internal Revenue Code.

Beginning Jan. 1, 2016, awarded vendors that require approval by our board of trustees shall be required by state law to complete online, print, and notarize the Certificate of Interested Parties Form 1295 and the original copy of the notarized form must be submitted to the Purchasing staff member listed in the Request for Proposal or as notated below. For a list of Frequently Asked Questions you can go to:

The 1295 form must be submitted at This law applies to a contract of a governmental entity or state agency that either: (1) requires an action or vote by the governing body of the entity or agency; or (2) has a value of at least $1 million. Government Code § 2252.908. The disclosure requirement applies to a contract entered into on or after Jan. 1, 2016.