COLLEGE OF THE MAINLAND
Satisfactory Academic Progress Requirements for Financial Aid Eligibility

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Federal Regulation requires the Student Financial Services Office to monitor the academic progress toward the completion of a degree or certificate of all students. This monitoring process is called Satisfactory Academic Progress (SAP). Satisfactory Academic Progress is required of all financial aid applicants at COM, including those applicants who have not previously participated in federal aid programs. This policy applies to all new, transfer, continuing and returning students. Academic progress is evaluated using both qualitative and quantitative measurements:

• Grade Point Average (GPA) – Maintain a 1.5 cumulative GPA for the first 30 credit hours; a 2.0 cumulative GPA for all hours over 30.
• Percentage of attempted courses completed – Complete and pass a minimum of 75 percent of the courses attempted at COM.
• Maximum credit hours needed to complete a degree or certificate – Complete all degree or certificate requirements within 150 percent of the minimum number required to graduate.

Any student not meeting the SAP policies will be placed on Financial Aid Probation. This status is meant to serve as a warning for students who are in danger of losing their financial aid eligibility. During this semester on probation, a student must gain compliance status. Students who are not in compliance at the end of the probation semester are placed on Financial Aid Suspension and are not eligible to receive any type of financial aid. Students who are denied funding may appeal to the Financial Aid Appeals Committee to consider mitigating circumstances that resulted in the student’s inability to meet the satisfactory academic progress requirements.

Students who exceed the maximum time frame for completion of a certificate or degree are placed on Financial Aid Termination. All courses attempted at COM, including repeated courses with a grade of F, W, I and all transfer hours to be used toward a degree at COM, will be counted in the determination of hours attempted. Students on Financial Aid Termination may appeal to the Financial Aid Appeals Committee to consider mitigating circumstances that resulted in the student’s inability to successfully complete their program within 150 percent of the time allotted.

Increments of Evaluation – The academic progress of financial aid students will be evaluated at the end of each semester, including Fall, Spring and Summer.

Satisfactory Course Completion – The successful completion of a course is defined as receiving one of the following grades: A, B, C or D. Courses with a grade of F, I or W are considered as credit hours attempted but not earned.

Change of Program of Study/Major – A student may change from one program of study/major to another during his attendance at COM. Students who change from one program of study/major to another are still expected to maintain satisfactory academic progress and complete the course work within the time frame limitations. All previously attempted coursework is counted toward the maximum time frame.

Second Degree or Certificate – A student who has already earned a degree or certificate at COM and is pursuing another degree or certificate and has exceeded the maximum time frame for the new program must file an appeal indicating why the student is working on another degree or certificate. All previously attempted coursework is counted toward the maximum time frame.

Enrollment Status / Hours Attempted / Hours Required To Complete Per Academic Year
Full-time / 24 or more / 18
Three-quarter time / 18–23 / 12
Half-time / 12–17 / 9
Less than half-time / 6–11 / 6
5 or less / Must complete all